Seasonal Administrative Interns

Opera Theatre of Saint Louis
Administrative Internship Program

Spring/Summer 2020

Opera Theatre of Saint Louis is accepting applications for its Administrative Intern Program for the 2020 Festival Season, featuring Carmen, Die Fledermaus, Awakenings, and Susannah.

 

TO APPLY:

Applicants are asked to submit a resume along with a letter that describes their interest in Opera Theatre of Saint Louis, what positions they are applying for, and outlines their experience and qualifications for the position(s).

If interested, applicants can apply for more than one position. Please mark all positions in which you are interested on the form below.

 

Seasonal Internships

  • Accepted file types: pdf.
    Please combine your resume and cover letter into one PDF file before uploading.
  • Accepted file types: pdf, jpg, png.
    If requested in the position descriptions above, please upload additional work samples/portfolio.

 

Opera Theatre is known as a center for training young professionals in all aspects of opera, including arts administration. OTSL’s Administrative Intern Program supports this mission by offering job training and experience for those interested in careers in arts management. Several alumni are currently employed full-time at Opera Theatre, and former interns have served in positions at the Metropolitan Opera, The John F. Kennedy Center for the Performing Arts, and the American Repertory Theater.

Opera Theatre’s administrative internships offer the opportunity to meet a wide variety of people and provide exposure to a variety of skills crucial in today’s arts and non-profit landscape. In addition to working on projects that are integral to the success of the Festival Season, interns are encouraged to learn from and about roles across the entire company, and are invited to attend additional lectures, recitals, and rehearsals, and performances as their schedules permit. The program also includes educational sessions specifically for the interns, designed to further the professional growth of the program participants.

Internship Guidelines

      • All internships are full-time positions, with an hourly stipend and overtime for any hours over 40 per week.
      • Dates for each position vary (see individual position descriptions) but most are from late April/early May – early July.
      • Hours may include some nights and weekends.
      • The majority of our interns are college students or recent college graduates, but any qualified applicants interested in pursuing a career in arts management will be considered.
      • Housing is not provided. Short-term options in the area are available but are limited.
      • A basic familiarity with opera and classical music is a great help, however it is not required.
      • Applications for the 2020 season will be accepted on a rolling basis.

 

POSITION DESCRIPTIONS

Artistic Administration Intern

Dates of Employment:   Mid-April – Early July (early April part-time availability preferred)

Supervisors:                     Manager of Artistic Operations, Artistic Coordinator

Works with:                       Director of Artistic Administration

The Artistic Administration Intern works with the Artistic Department to provide administrative support for Opera Theatre’s singers, directors, designers, and music staff.  Responsibilities include helping with logistics for housing, transportation, scheduling, contact sheets, auditions, and music cataloguing.

The Artistic Administration Intern must be able to interact with artists and patrons in a variety of settings and should have strong organizational skills, a basic familiarity with word-processing and data-entry programs, an ability to work independently, and a good sense of humor.  An interest in classical music and opera and an ability to read music is preferred. 

This position requires that the candidate have his/her own car (company mileage is reimbursed) and be able to work some evenings and weekends. Candidates must be able to lift 50 lbs.

 

Development Intern

Dates of Employment:   Early May – early July (part-time work in April possible)

Supervisor:                           Manager of Special Events

Works with:                          Director of Development, Senior Manager of Donor Engagement, Manager of Donor Communications, Managing Director of Advancement

The Development Intern assists with Opera Theatre’s season donor events, which include approximately 20-30 dinners and receptions for patrons, as well as a gala benefit. Many of these events are in the evenings and on weekends. Responsibilities include organizing invitation mailings, tracking responses, event set-up and clean-up, and updating event attendee lists. The Development Intern will be trained in Tessitura, Opera Theatre’s development and box office software.

This position is very detail-oriented and requires great organizational skills. Previous event experience is helpful but not required. Word processing and spreadsheet literacy is required. This position requires a self-motivated individual, able to interact with donors, volunteers, and staff in a range of professional and social situations. Working evenings and weekends required.

 

Digital Marketing & Media Intern

Dates of Employment:          Mid May – Late June

Supervisor:                                Digital Marketing Manager

Works with:                               Graphic Designer, Director of Marketing & Public Relations, Press & Communications Manager, Box Office staff

The Digital Marketing and Media Intern will be responsible for assisting with the following: copywriting and layout of marketing emails, constant monitoring of social media engagement, providing friendly and customer-oriented responses to social media inquiries, planning and executing social media influencer events during the season in conjunction with the Press & Communications Intern, the capture of backstage and experiential video content, brainstorming and copywriting of web blog posts, and basic photo manipulation and graphic design necessary to aid in the execution of the aforementioned tasks.

Applicants should be strong creative and business writers, have previous experience in managing institutional social media accounts, and possess a strong grasp of digital marketing technologies. The successful applicant will also show a high level of initiative and organization. This position will be wonderful experience for a quick learner and organized worker who seeks professional mentorship and can work independently on several projects at once. 

The Digital Marketing & Media Intern must have their own transportation (mileage for company errands is reimbursed) and must be willing to work some evenings and weekends.

In addition to your cover letter and resume, please submit a link (if applicable) to any previous digital marketing samples or web content writing.

 

Education Intern

Dates of Employment:   Late April – end of June

Supervisor:                        Director of Education & Engagement

Works with:                       Education & Engagement Coordinator

The Education Intern will perform administrative duties that support the education department’s season activities for young people and adults.  This individual will work collaboratively with staff, volunteers, artists, students, teachers, and constituents, assisting with approximately 10 education and engagement programs including Artists-in-Training College Retreat, Spring Training, Docent Presentations, A Little Lunch Music, Kids’ Club, Spotlight on Opera, Dress Rehearsals, Opera from the Wings, Opera Camp for Kids, Music!Words!Opera! Teacher Training Workshops, and other seasonal activities. 

The ideal candidate should have completed or currently be pursuing a degree in music, theater, arts management, and/or education.  Extraordinary attention to detail, ability to manage multiple projects simultaneously, strong people skills, and excellent oral and written skills are required.  Previous leadership experience in coordinating and/or implementing programs is helpful, and proficiency in word processing is necessary.  Knowledge of singing and opera repertoire is preferred.

 

Finance Intern

Dates of Employment:   As available – Mid-July

Supervisors:                      Director of Finance, Accounting Manager

Works with:                       Accounting & Payroll Administrator, Bookkeeper, Accounting Clerk

The Finance Intern will be responsible for assisting with data entry, filing, and other administrative projects in the Finance Department. This position will work with all finance department staff members on a project basis.

Ideal candidates should have working knowledge of Microsoft Word & Excel. This position requires that the intern be available some evenings and weekends during late May/June.

 

Patron Relations Intern

Dates of Employment:   Early/Mid-May – Early July

Supervisor:                        Director of Administration

Works with:                       General Director’s office, Development Department, Artistic Department, Marketing & PR Department

The Patron Relations Intern will work with a variety of constituents during the Opera Theatre festival season, including volunteers, board members, and other Opera Theatre “VIPs”: in-town patrons and out-of-town patrons, artists, critics, agents, and special guests.  Responsibilities include arranging and tracking details for VIPs including transportation, accommodations, and welcome information, as well as compiling a daily list of VIPs in attendance for use by the entire company.  The Patron Relations Intern also organizes and distributes opening night gifts for artists, assists with the coordination of volunteer activities, including the Guild’s Boutique, and helps prepare materials for a Board of Directors meeting. 

The responsibilities of this position are extremely detail-oriented and require exceptional organizational skills, as well as word processing and spreadsheet literacy.  Strong candidates are self-motivated, balance multiple responsibilities effectively, and interact positively with artists, donors, volunteers, board members, and staff in a range of professional and social situations.  Strong written and verbal communications skills are a must! 

The Patron Relations Intern must have his/her own transportation (company mileage is reimbursed) and a good driving record. Candidates must be able to lift 30 lbs.

 

Photography Intern

Dates of Employment:          Mid May – Late June

Supervisor:                                Graphic Designer

Works with:                               Director of Marketing & Public Relations, Press & Communications Manager, Digital Marketing Manager

The Photography Intern will shadow on dress rehearsal photography shoots and serve as the primary photographer for non-performance events throughout the season. These non-performance events may include a variety of activities including pre-show picnics and guests, post-show parties, marketing and fundraising special events, educational youth camps, young artist masterclasses, and other events. Besides shooting non-performance events themselves, they will assist the company photographer and videographer in additional photo shoots as needed. The Photography Intern will assist OTSL’s Graphic Designer in maintaining an organized photo archive, assist in the selection for press purposes, and retouching/resizing photos. This intern may also be asked to help with other creative projects pertaining to photography and visual design or work additional evening and weekend special events as needed.

Due to the nature of photographing pre- and post-show activities during a six-week festival season, this internship will require the flexibility to accommodate a changing work schedule each week, with an emphasis upon non-standard business hours, including many evenings and weekends. We ask applicants to take this into consideration when applying — an example of a possible weekly 40-hour schedule is below:

      • Mon: 9am-5pm
      • Tue: 12pm-5pm, 6pm-8pm, 10:30pm-11:30pm
      • Wed: 9am-5pm
      • Thu: 12pm-8pm
      • Fri: 9am-12pm, 6pm-8pm
      • Sat: 6pm-8pm, 10:30pm-11:30pm

For this position, in addition to your cover letter and resume, please submit a portfolio or link to your work.

 

Press & Communications Intern

Dates of Employment:          Mid May – Late June

Supervisor:                                Press & Communications Manager

Works with:                               Director of Marketing & Public Relations, Digital Marketing Manager, Graphic Designer, Box Office staff

The Press and Communications Intern will be responsible for maintaining the company’s press archives, helping with on-site media interviews and press events, staffing the theater’s press desk as needed prior to performances, planning and executing social media influencer events during the season in conjunction with the Digital Marketing & Media Intern, coordinating travel and ticket details for visiting press, copywriting marketing messages, proofreading marketing and press publications, drafting and copy editing press releases, transporting visiting critics, sending weekly internal staff updates about local and national press coverage, assisting with Young Friends event planning and staffing, and materials distribution.

The Press & Communications Intern will be an exceptional writer who also possesses extremely high attention to detail. This position will be wonderful experience for a quick learner and willing worker who can work independently on several projects at once. 

The Press & Communications intern must have his/her own transportation (mileage for company errands is reimbursed) and must be willing to work some evenings and weekends.

Due to the nature of supporting press activities around a performing arts festival, this internship will require the flexibility to accommodate many evening and weekend hours with an ever-evolving weekly schedule. We ask applicants to take this into consideration when applying — one example of a possible weekly 40-hour schedule is below:

      • Mon: 9am-5pm
      • Tue: 9am-5pm
      • Wed: 11am-4pm, 6pm-8pm
      • Thu: 11am-4pm, 6pm-8pm
      • Fri: 9am-3pm, 6pm-8pm
      • Sat: 6pm-8pm

For this position, in addition to your cover letter and resume, please submit at least one writing sample (2-3 preferred).